How often have you seen a meeting derail, slow down or get stuck?
We’ve all seen meetings where:
- The meeting agenda got off-track
- People went down ‘rabbit holes’
- The meeting got dominated by a few people
- People didn’t contribute or speak up
- Conflict and Politics won the day
- No real decision or commitment was achieved
The result? No results!
Unless your team can reach a consensus on what to change, what to change to, and how to change, your meeting will be a waste of time.
In the Room or on Zoom, having a professional meeting facilitator is like having a professional coach. When the stakes are high and you are in the finals, you don’t leave your coach at home. Don’t leave your next high-stakes meeting to chance.
Karl Perry is an expert Meeting Facilitator. He knows how to get the best out of a team of Subject Matter Experts and how to get them to reach that elusive consensus decision.
As your meeting Meeting Facilitator, Karl will:
- Keep things focused and on point
- Help the team create meaningful ground rules and stick to them
- Foster constructive discussion
- Maintain an energetic and engaging environment
- Manage and harness conflict toward innovation
- Reach consensus on what to change, what to change to, and how
- Help create an actionable plan
1. Get Ready
Karl talks with the meeting sponsor/s and clarifies the purpose and objectives. This is usually done via video call.
2. Design the Meeting and Agenda
Every team is unique, and so is every meeting. Karl knows the importance of team dynamics. He knows it is your people that have the skill and expertise, he knows to be effective, they must work collectively together, and he knows that rational problem solving is critical to achieving the goal of the meeting. That is why he uses an accelerated version of Interest Based Problem Solving.
Karl designs a structured approach and agenda to set the foundation for a highly engaging meeting that delivers on your goal.
3. Facilitate the Meeting
Karl is a master at maintaining psychological flow in teams. Whether online or face-to-face, he will work with the energy of your team and maintain their momentum, even when the going gets tough and your team starts to tire.
One of they keys to maintaining flow is knowing how to find harmony when there is conflict. Karl uses the Theory of Constraints Thinking Process to help team’s reach consensus based solutions even when it looks impossible.
Keeping a record of the discussion is important when it comes time to take action and implement the outcome. Karl captures the conversation as it evolves and notes key action points and decisions. Those notes are handed back to you and the team to action.
4. Follow Up
Your meeting is only as good as the actions that come from it.
Karl ensures there is an action plan and accountabilities in place so your team can maintain their momentum. He provides a quick turnaround of the meeting minutes so the team can take immediate action.